General Terms & Conditions
AIUS LEGAL | 2025
General Information and Introduction
These are the general terms and conditions of Advokatfirman Aius Legal SRL, registered with the Belgian Crossroads Bank for Enterprises (Banque Carrefour des Entreprises – Kruispuntbank van Ondernemingen) under number 1020.274.011 (VAT BE 1020.274.011) and with registered offices at Avenue Louis Lepoutre 91, B-1050 Brussels, phone number: +32 2 569 45 83, e-mail: info@aiuslegal.com. Our lawyers have the title of “Advokat” from the Swedish Bar Association and are members of the French speaking Bar Association of the Brussels Bar with address at Palais de Justice – Place Poelaert, 1000 Brussels, Belgium.
These general terms and conditions are available on our website www.aiuslegal.com and a copy can be obtained on request.
1. Application and Acceptance
1.1 These general terms and conditions apply to all legal services (lawyer services as mentioned under NACEBEL 2025 code 69.169). provided by the Firm (“we”, “us”, “our”) to any client (“you”, “the client”).
1.2 By engaging us or continuing to instruct us, you accept these terms.
1.3 The codes of conduct of the Swedish Bar Association and the French speaking Brussels Bar Association and applicable professional rules also apply to our services.
1.4 These terms may be updated from time to time. The latest version will be published on our website and will apply to engagements initiated thereafter.
2. Scope of Services
2.1 We provide legal advice specific to the engagement, based on the facts and instructions provided.
2.2 Our advice is tailored solely for the matter instructed and must not be used for other purposes or matters.
2.3 We do not provide financial, accounting, or tax advice unless explicitly agreed.
2.4 Our services are limited to Swedish law and EU law, unless otherwise expressly agreed in writing.
3. Client Identification and Personal Data
3.1 We are required by law to verify your identity and, if applicable, your ownership structure, before beginning an engagement. This may include sourcing data from third-party registers.
3.2 We are legally obligated to report suspicions of money laundering or terrorism financing and cannot notify you of such reporting.
3.3 We are the controller of personal data collected in connection with our services. Personal data is handled in accordance with our privacy policy, available on our website.
3.4 You are responsible for informing relevant individuals whose data may be processed in connection with our services.
4. Team and Engagement Management
4.1 A responsible lawyer or partner will oversee your matter. Other team members may be involved as needed.
4.2 We may engage or liaise with external advisers. These advisers are independent, and we accept no liability for their services unless agreed otherwise.
5. Fees and Costs
5.1 Unless otherwise agreed, our fees follow the applicable legal rules and the Swedish Bar Association and/or the French speaking Brussels Bar Association’s guidelines, and may be set taking into account time spent, complexity, resources used, urgency, and results achieved.
5.2 Hourly rates are reviewed annually and may be adjusted.
5.3 Upon request, we may provide fee estimates. These estimates are determined on the basis of our experience and the information available at the time they are given. They are not binding and subject to change, unless otherwise explicitly agreed, during the course of the matter, in particular as a result of new circumstances or more detailed information, the attitude of the opposing party or a third party to the matter, or administrative and/or judicial decisions..
5.4 In addition to fees, we charge for expenses incurred (e.g. travel, registry fees, couriers).
5.5 VAT will be added where applicable.
6. Invoicing and Payment
6.1 We typically invoice monthly and may issue preliminary (on account) invoices or request advance payments.
6.2 Each invoice will include a due date (30 days, unless otherwise agreed). Interest on late payments will accrue based on an late payment interest rate of 10% a year. Any late payment will also automatically and without prior notice incur administrative charges of 10% of the unpaid amount, with a minimum of EUR 50.
6.3 You remain liable for our fees even if reimbursed through legal aid, insurance, or a third-party arrangement.
6.4 If you ask us to invoice another party, you are still responsible for any unpaid amounts.
7. Communication
7.1 We communicate electronically unless otherwise instructed. This includes email and cloud-based platforms.
7.2 You accept the risks associated with electronic communication. We are not responsible for issues due to spam filters, interception, or similar.
8. Confidentiality and Public Disclosure
8.1 We maintain confidentiality in accordance with applicable law and the rules of the Swedish Bar Association and/or the French speaking Brussels Bar Association.
8.2 We may exceptionally disclose information if legally required to do so, or if necessary to protect your rights or ours, subject to the applicable legal and professional rules.
8.3 If an engagement is for multiple clients, relevant information may be shared among them unless otherwise agreed.
8.4 We may, with your consent or if the matter is public, refer to the engagement for marketing purposes.
9. Intellectual Property
9.1 We retain ownership of all work products but grant you a license to use them for the purpose for which they were created.
9.2 You may not publicly distribute or market our work product without our consent.
10. Limitation of Liability
10.1 Our liability is insured with ETHIAS Insurance Company, 24 Croisiers Street, 4000 Liège (phone: 04/220.31.11) with worldwide coverage, excluding the United States of America and Canada for professional liability. For misconduct, coverage is worldwide.
10.1 Our liability is limited to EUR 2,5 million being a maximum amount, and in any case, it will be limited to the amount that our insurance company will actually grant for the specific claim, unless otherwise agreed or in cases of intent or gross negligence.
10.2 We are not liable for indirect or consequential loss, tax consequences, or third-party reliance unless explicitly agreed.
10.3 Our liability is reduced by amounts recoverable under your insurance or third-party arrangements.
10.4 We are not liable for delays or failures caused by events beyond our control.
11. Complaints and Claims
11.1 If you are dissatisfied, contact the responsible lawyer or our managing partner promptly.
11.2 Claims must be submitted in writing within a reasonable time – at a maximum of 24 months from the last invoice and no later than 6 months from when the issue was discovered.
11.3 If you are indemnified, we reserve the right to handle related third-party claims.
11.4 You must transfer any rights of recourse to us or our insurer if compensation is paid.
12. Termination
12.1 You may terminate the engagement at any time in writing. You must pay for all work done and costs incurred up to termination.
12.2 We may withdraw for reasons including lack of payment, conflict of interest, or legal/ethical obligations.
13. Document Retention
13.1 We will store relevant documents for at least 10 years, or longer if legally required to do so.
13.2 Originals will be returned; copies may be retained.
13.3 We cannot destroy documents before the end of the retention period.
14. Governing Law and Dispute Resolution
14.1 These terms and any related engagement are governed by Belgian substantive law.
14.2 We may pursue unpaid claims in courts with jurisdiction over you or your assets.